TNF Privacy Policy

Privacy Policy

The Nirbhau Foundation is a registered charity in England and Wales and we are committed to maintaining the security of your data and acknowledging your privacy rights. All data collected and stored will remain confidential including how we handle and manage your data. The purpose of this privacy notice is to explain what personal data The Nirbhau Foundation collect about you and how we process and share your data.

The Nirbhau Foundation comply with data protection regulation and legislation. This policy confirms your rights and what your obligations are and explains why, how and when we collect your personal data, how we process it as well.

We collect personal details for several reasons including when you are on our website, when you communicate with us via post or email and when you donate to our charity. We have a duty to comply with any data legislation we have when we exercise our rights under an agreement/contract we have with you, whether we carry out any interests which are legitimate or when you the customer have consented to do so in the process. Legitimate interests include the following:

• Understanding our customers’ behaviour, preferences and needs
• Protecting customers, employees and other individuals by fulfilling our duties this also includes other stakeholders.
• Complying with our legal and regulatory obligations
• Preventing, investigating and detecting crime, fraud or anti-social behaviour and prosecuting offenders, including working with law enforcement agencies, this includes on our social media pages
• Handling and managing any complaints
• Promoting, marketing and advertising any of our services which includes sending updates via email which are relevant and tailored (remember you can unsubscribe at any time)
• Protecting The Nirbhau Foundation customers, by taking appropriate legal action against third parties who have committed criminal acts or are in breach of legal obligations to us

Your privacy is important to us and we will never disclose or share your personal data without you knowing about it unless we have to by law of course. For marketing purposes we will hold your data for 12 months unless you opt out within this timeframe. We only retain your data for a certain duration of time according to data protection and General Data Protection Regulations (GDPR) law which is usually 6 years. Below are a number of reasons why we would share your personal data:

• To conduct our obligations arising from any contracts entered into between ourselves
• To monitor and act on customer satisfaction scores i.e., customer satisfaction surveys
• To ensure that content from our website is shown in the most effective way for you
• To provide you with information, products and services that you request from us
• To notify you about changes to our services and to contact you about any new products or services from The Nirbhau Foundation.

The Nirbhau Foundation use trusted third parties and suppliers to provide key services so may use your personal details with them. We may also disclose your information to third parties if we have a duty to do so under legal obligations including when enforcing our contract with you and to protect our rights. All data processors who act on our behalf or collaborate with us comply with this privacy policy and have other data protection and security measures in place too.

Marketing

When you sign up to our email list for updates regarding the charity, we will keep the communications as appropriate as we can. These communications will be tailored to you so in accordance to how you interact with our website for example. Please visit our cookie policy for more information.

We may use your information to target specific social media advertising including your email address and name to companies like Facebook, Twitter and Instagram. This could be in the form of displaying you with specific adverts. Any information we share with these social media companies will be in encrypted format in order to keep the information confidential.

If you do not want us to share information with social media companies for marketing purposes in any way then please contact us via email or post and we will stop this straight away as you have a right to do so. If the social media companies continue to use your information afterwards because of certain characteristics such as where you are based i.e., location then you can contact them directly and ask them to stop.

Your rights

You can request at any time any type of information that we hold on you in the form of a Subject Data Access Request (DSAR). If you think we hold incorrect or inaccurate information about you, please let us know by either email or post and we can correct this for you. You also have the right for your data to be deleted from our records and systems by letting us know by either post or email.

In any circumstances if you request any of the information stated above, we have the right to confirm your identity first before conducting any such a request. If you do not provide your personal information to us and it is required for us to provide a DSAR, we can refuse this request as we need this information before we can proceed.

Any other queries

If you would like any further information or have any questions about our privacy policy you can email us directly at info@nirbhau.co.uk or send a letter in the post to the following address:

The Nirbhau Foundation

Trust House

5 New Augustus Street

Bradford

BD1 5LL